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**[[recsquash:wesfest07|Back]]**

====== Tournament Wesfest'07 ToDo ======

===== Pre =====

  * <del>reserve courts for 4/21 (shona)</del>

  * <del>need to obtain approval? research (shona/henk)</del>

  * <del>setup email list and populate, pre-announce on list (jerry/henk)</del>

  * f<del>ind open-source squash scheduling software for games/results/schedule (henk) ... this may not happen, we'll do it manually first time around</del>

^What^Where^Comment^
|individuals form a ladder|[[http://www.deepblue.uk.net/squash_ladder_php.html|Squash Ladder]]|free, does the ladder but not the tournament, may be of interest in the future if we set up Lunch Timers Squash Ladder for example|
|individuals form a league|[[http://www.squashleagues.com/|Squash Leagues Management System]]|interesting, we could form our own league online, may be of interest to the lunch timers|
|tennis, racquetball and squash|[[http://members.aol.com/win4sports/freesw.html|Tennis1>2>3]]|tournament scheduler, looks good but DOS/windows? argh.|

  * <del>get on WesFest'07 agenda by 3/23 (henk)</del>

  * <del>generate A4 size poster for posting (henk)</del>

  * <del>re-announce once the students are back ... 4/7? 2 weeks out (henk)</del>

  * <del>request some tables to be setup (henk/shona)</del>

  * <del>organize sign-up entries (henk)</del>

  * <del>collect volunteer monetary contributions (we'll put up a basket day of ...)</del>

  * <del>ask TomC to harvest squash balls for tournament day and secondary prizes
</del>

===== Day Of =====

  * bring table (henk)

  * scoring sheets (henk/jerry)

  * take pictures 4/21 (henk/jerry) ... 

  * organize sport drinks, fruits, coffee & donuts, etc (henk/jerry)

  * organize basic medical stuff and crushed ice with bags (henk/jerry)

  * alert who? public safety and have relevant emergency numbers handy (henk/jerry)

  * summer program flyer (rec squash ladder, fall open?) (henk)

  * donation basket, surplus to varsity if any (henk)

  * //what else?//

===== Post =====

  * wesleyan connection (olivia) post-event publicity (henk)

  * post results on wiki (henk)

  * WesFest'08 Squash Tourney =)

===== Experiences =====

  * in the email announcement state signus receive confirmation (or look at web site) ... avoids the Boysen scenario

  * takes an afternoon to do the brackets well, get those from crowdarts.com/brackets

  * don't be late on starting times, arrive early

  * bring your own table!

  * streamers were fun!

  * 45 people: 1 gallon of coffee is enough, 7 gallons of gaterade disappeared (could be 10), all the food disappeared (more, more), should have citrus fruits + bananas, 1 bag of non-Neon Deli ice is enough.

  * big bracket sheets do well

  * wesfest timing was excellent

  * donation bucket worked 100% better than expected

  * be sure you have blue-dot balls for young/old players

  * keep adjusting the schedule, it works itself toward a solution

  * state the rules ealier: best out of 5, poinst per serve to 9, balls stays in court!

  * let the group warm up but pull all players together for a welcome (forms cohesion)

  * take more diverse pictures and cut players out in a collage



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**[[recsquash:wesfest07|Back]]**