We've been tracking alumni email users since 2/12/07.
These numbers represent alumni email users, with a class year prior to 2005.
jjylkka - history
Students who graduated 1997 forward, kept their email accounts 2003 we generated email accounts for all alumni who did not already have one (@alumni.wesleyan.edu) 2005 forward are in active directory
2/8/07 jjylkka Some stats:
Matt here - please fill this in as best you can, I don't want to dominate what's written here because I admit to having more of a personal investment in this (what with the whole pesky alumni thing) and opinions which are those of an extreme minority. As an example of my insanity, I don't consider Gmail to be useful email service to me at all – I see it more as an amusing toy.
And actually, we should probably reorganize this thing, as well.
The UID matching for alumni accounts is happening now as part of a general AD fix-me-up, my recommended rough path is as follows:
This needs to be filled in, but here's what I see the major problems are:
Here's basically a list of what I see as some of the popular options discussed with positive/negatives put in. Obviously a mixture of some of them is a possibility, as well as making some optional or contingent on other factors.
3/7/2007–We met today and decided to follow this plan:
Move all alumni to Cyrus and give them the 100mgs that students currently get. There will be some alumni (after 2008 graduating class) that will have gmail, because that became gmail users while at Wesleyan. We will follow the instructions noted in Phase2: Force alumni resets below. Matt will work with Jane to make sure this can all be done James will talk to Ravi about the plan and it's monetary impact Adrian will work with Jane for the strategy to inform the alumni of the changes Mark will work with Jane on outlining the policies
Jane will build a table so that Matt can log everyone's who changing their passwords Adrian will work on the communication that will go to users Matt will work on the portfolio app that will move the users to Cyrus We are concentrating on the people who we know are currently using email Matt will also work on a way to 'hijack' the users that are currently logging into portfolio, to get them off the alumni email server
Jane suggests a breakdown of this further.
The positives of this system seem to be:
The negatives seem to be:
I'm going to pretend this is only GMAIL until someone gives me the name of someone else we're working with.
How do we enforce this, and how does it impact portfolio login?
Thus, once they are in AD, we don't need the mailserver for anything portfolio related. For all current members of Wesleyan, the mailserver's only necessary if you've got an email account and are receiving email. — Matthew Elson 2007/01/22 10:56
Let's take a hypothetical email@example.com - until he forwards, attempts to send to this address result in a “user not found”. After graduation, we simply delete student mailboxes off the bat and/or stop delivering mail If they setup forwarding, it becomes a valid email which gets pushed off to wherever they choose, but otherwise, it's simply an invalid address. Again, existing accounts would have to be grandfathered in or deleted. It's puzzling, because I can't think of any technical reason whey an email address would *have* to be given to alumni, even under the old system!— Matthew Elson 2007/01/22 10:56
This more or less is required for smooth functioning, no matter what system we turn to. The necessary steps are:
This will be a place to jot down what data we've gathered together to help provide the relevant people with the information they need.
Really hard to find something that's one to one, but here's some that are somewhat close to what we currently offer in functionality (in Cyrus at laest):
More will be added, but by my rough assessment, the going rate of IMAP/Webmail/SSH/POP3 access of the storage/support/like we would provide would probably be ~$10-$15 a year. Might be worth looking to see what Yale charges for their email addresses (apparently they do this?) for a point of comparison too; the fact of the matter is these places make their business selling email and can offer them at exceedingly low prices; looking at a fellow educational institution might be helpful.
Just some rough data so far.
|Date||Unique Alumni||Total POP||Percent POP||Total Webmail||Percent Webmail||Total IMAP||Percent IMAP||Total SSH||Percent SSH|
Keep in mind that an alumni can use both POP and Webmail, which is why some numbers may not total s planned. This is ignoring '05,'06, and special case alumni who are on a server called “facstaff”. Adding those in is possible, but it becomes more difficult.
Based on the preliminary data, it would seem that the Webmail & POP are the primary ways alumni access their mail 1). This is not so coincidentally what Gmail offers (note: POP implementation does not behave the way most do, but I suspect this affects only a small percentage of users) as well as other free services.
The hope is to have much more sophisticated data soon (so cross reference this with specific class years, etc - I can get IPs for all usage except webmail - if we want this, I can get it, but I need to know now to add the appropriate plugin to webmail).
5/18/2006 Matt, James, Dave C., and Jane discussed a new approach Dave C. is leaving Wesleyan, so we are not sure of the timing to complete phase 2 We thought that we could still disable the accounts. But we would migrate the AD accounts over to Cyrus and leave the non-AD accounts on solaris. In a few months when things have settled out with Dave's replacement, we could complete phase 2, and get everyone on AD.
Detailed steps to come.