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====== Honeywell Emergency Messaging ======
"Honeywell Instant Alert for Schools is a web based emergency notification and communication service designed to provide School Admindistrators a way to rapidly, effectively and accurately reach every student and student's family in an emergency and provide a definitive course of action with confidence." from Honeywell

[[http://buildingsolutions.honeywell.com/cultures/en-us/servicessolutions/emergencycommunications?WT.ti=Emergency+Communications]]

Wesleyan will be deploying the Instant Alert System as part of its business continuity plan.  
The system features:
  * Multiple emergency contacts: Father, Mother, Friend, Aunt.
  * Multiple electronic communications modes: Cell phone, regular phone, pager and email communication.
  * Multiple alert levels: Emergency (fires, floods, flu epidemic), Moderate (sick child), Routine (Commencement moved to Tent).
  * A configuration grid which allows complex combinations of emergency contacts, communications modes and alert levels.  

Wesleyan's contract will cover 4,000 users for student, faculty and staff.

===== Implementation Steps =====











==== Kick-off ====
  * Contract reviewed and signed 9/20/2006
  * **Initial Focus Emergency Alerts**
  * Develop comprehensive Timeline. **All**

  === Initial Timeline ===
   -  Call initial kick-off meeting w. Jay Lewis, HoneyWell implementer (617) 519-0182. **Steve M.**
   -  DataLoad ready October 10th.
   -  Training starting October 23th.
   -  Proposed Launch November 1st.
   -  Marketing Launch November 7th.

==== Data Load ====
  * Provide Honeywell with initial dataload. **Steve M., Registrar, AA, HR, Dan K., Annette**
  * Honeywell loads data into Instant Alert.
  * Develop understanding of data flows from Honeywell back to System-of-Record PeopleSoft. (Phase II Post 11/1/2006).
  * Develop Schedule.
  * Data Requirements:

=== Preferred File Type:  Microsoft Excel ===

 
__Student Info:__
  * **WesID (user-defined field that we will need)**
  * **Student First**
  * **Student Last**
  * **Student Sex**
  * **Student Date of Birth**
  * **Student Grade**
  * Cell Phone
  * **Home Phone**
  * Email address
  * **School they attend (Wesleyan)**
  * **Parent(s) First (we should assume both parents and need a parental indicator)**
  * **Last Name**
  * Cell Phone
  * **Home Phone**
  * Email address

 
__Faculty/Staff Info:__
  * **WesID (user-defined field that we will need)**
  * **First/Last Name**
  * **Home Phone**
  * **School in which they are a Faculty/Staff member**
  * Email
  * Cell Phone
  * Emergency Contact #1
  * **Home Phone**
  * Email
  * Cell Phone

**Bold** = required

==== Marketing Launch ====
  * Communicate program to students, parents, faculty and staff. **Communications, Parents Prog., Registrars, AA and HR**
  * Develop WebPage, Mailing and emails to above.
  * Develop Timeline.

==== Training ====
  * Wesleyan's Advantage to train adminstrators representing the total community: Communications, Registrar, Academic Affairs, Deans and HR.
  * ITS training to work with Jay Lewis.
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