Upon the discovery of a situation that might be considered an emergency, it is important to notify authorities immediately and determine the facts of a situation as accurately and effectively as possible. Information that should be obtained includes:
To communicate an emergency from a standard phone on the Wesleyan University campus,
calldial — Clifford J Ashton 2006/09/22 16:42 911 or 685-3333 — Clifford J Ashton 2006/07/12 14:36to notify the Public Safety Dispatch. The dispatchers will notify proper authorities and procure assistance from outside responders, if it is determined to be necessary. Residence-hall telephones, pay telephones, elevator telephones, and University extensions, including exterior blue-light phones, or direct lines to Public Safety, are available. (Make Sure that the telephones that are listed here are indeed set up to do 911 to public safety — Ganesan Ravishanker 2006/04/13 10:47) The campus has many University telephones located in common areas both inside and outside of buildings. Emergency telephone numbers, which are displayed on Public Safety patrol vehicles and on decals available from Public Safety, are:
— Clifford J Ashton 2006/09/22 16:43 The campus is equipped with emergency police and fire radio boxes, which will summon assistance when activated. To activate a police/fire emergency alarm box:
To operate a blue-light phone, which is directly connected to Public Safety:
Following the communication of an emergency, the individual initiating the call should:
When the Office of Public Safety receives a report, a Public Safety officer is dispatched
as promptly as possibleimmediately — William Nelligan 2006/09/28 08:41 to evaluate the situation and to contact other authorities as needed. Patrol vehicles are equipped with both Public Safety and Middletown Police Department radios. Prompt communication is possible and may, if necessary, result in both police and fire department response with Public Safety.
The director of Public Safety, through all-campus mailings and telephone bulletins, alerts the University community of serious incidents occurring at or near Wesleyan.
This Wesleyan University
Comprehensive — Clifford J Ashton 2006/07/12 14:39ERP is predicated on a realistic an “all hazards” — Clifford J Ashton 2006/07/12 14:39approach to the problems that are likely to be encountered on a campus during a major emergency or disaster. Hence the following are general guidelines:
— Clifford J Ashton 2006/10/03 16:18
When a situation arises, Public Safety shall immediately consult with the appropriate municipal department (fire, police, etc.) and the appropriate University vice president regarding the emergency and the possible need for declaration of a campus state of emergency. The order in which offices and individuals should be contacted may vary depending upon the particular situation and the urgency of obtaining outside assistance.
The authority to declare a campus state of emergency rests with the president, the appropriate University vice president, noted below, or their designees:
During the period of any campus emergency, the — Clifford J Ashton 2006/10/03 16:10
Emergency Response Coordinator Incident Commander, as requireddesignated by the vice president or dean in charge — Clifford J Ashton 2006/07/12 14:42, shall place into immediate effect the procedures necessary to address the emergency, safeguard persons and property, and maintain facilities.
Once this declaration has been made, it may be necessary to restrict campus access to registered students, faculty, staff, and affiliates (i.e., persons required by employment). In these circumstances, those who cannot produce proper identification (registration, employee ID card, etc.) will be asked to leave campus.
In addition, only those faculty and staff members who have been assigned — Clifford J Ashton 2006/10/03 16:15Emergency Operations Center (EOC) duties or issued an emergency pass by Public Safety will be allowed to enter the immediate disaster site.
In the event of earthquakes, aftershocks, fires, storms, or major disasters occurring on or around campus, or involving University property, Public Safety personnel will be dispatched to determine the extent of any damage to University property.
The University will provide support for those employees and their families who are working during the course of the emergency. — Clifford J Ashton 2006/09/22 17:06per BCP meeting 9/19/06 additional detail needed here. Refer to appropriate procedure to be developed.
Upon discovery of a fire, chemical spill, or other emergency situation requiring outside assistance, the employee or student will evacuate the building and pull the fire alarm to alert others of the emergency. Once in a safe location, the individual shall initiate an emergency call using a campus telephone and wait for assistance to arrive.
Employees and students are to call University Public Safety Dispatch at 911 or 860-685-3333 (or extension 3333) — Clifford J Ashton 2006/07/12 14:44to initiate emergency response services on campus. Public Safety will notify the Middletown Fire Department, the Middletown Police Department, Hunters Ambulance Service, or other emergency responders as appropriate. Individual employees or students are not to call directly to these agencies as it may delay or confuse an appropriate response.
Public Safety will notify all internal emergency responders and direct those individuals to the scene of the emergency or to the Emergency — Clifford J Ashton 2006/10/03 16:20Operations Center (EOC) as appropriate.
Once an emergency has been declared and a determination has been made to establish an — Clifford J Ashton 2006/10/03 16:20
ECCEOC, one shall be set up using the guidance in Section 2.2.4.
The — Clifford J Ashton 2006/10/03 16:08EOC is designed to group the major Wesleyan University decision-makers together for coordinated effort during a major campus emergency. The ECC will be activated during emergencies where key decision-makers need to be together for rapid decisions, coordination, and communication. The ECC may be prepared with a skeleton force and maintained on a standby basis pending further information.
In cases of general widespread emergencies (Level 4 or 5, as noted below), the designated vice president operations leader will direct Public Safety to activate the EOC, which shall serve as the workspace for the Operations Group (see Section
220.127.116.11.2.8.2 — Clifford J Ashton 2006/07/12 14:49). Normally the EOC will be held — Clifford J Ashton 2006/09/22 17:07in South College Conference Room B2/B3, but under certain circumstances (power outage) it will be located in — Clifford J Ashton 2006/09/22 17:07 B2/B3 South Collegethe Public Safety Building Conference Room at 208 High Street. It can also be set up at other locations where necessary support facilities exist. The EOC(regardless of location) shall have easy access to:
The Public Safety Supervisor will make the preliminary assessment and determination of what level of emergency response is required for the situation. Should additional assistance be required in making that determination, the Public Safety director will be contacted and his/her decision will govern until the appropriate, on-scene, City of Middletown incident commander has arrived, assessed the scene, and made a determination of appropriate actions necessary to remediate the situation. The Middletown incident commander may consult with the — Clifford J Ashton 2006/10/03 16:19 Incident Commander on-scene at his/her discretion.
Wesleyan University will follow the levels of response outlined below in the event of any emergency situation occurring on the campus.
A department or building incident that can be resolved with existing University resources or limited outside help
in is — Joyce Walter 2006/04/18 15:39 considered Level I. A Level I incident usually has a limited duration and little impact to the campus community beyond those using the space/building in which it occurred, and does not pose an immediate threat to life or property. (Examples: minor chemical or fuel oil spills, building loss of heat or electricity for several hours, or a minor fire confined to a room and not involving hazardous chemicals.)
Level II emergencies are primarily people-focused rather than infrastructure-focused. In particular, many student issues can become quite complex because of varied institutional and student support responses that must be coordinated. (Examples: assaults, sexual assaults, building/office occupation, hate crimes, or bomb threats). In these cases, specific departmental plans may be implemented.
A Level III emergency affects a sizeable portion of the campus and/or outside community. Level III emergencies may be single- or multi-hazard situations. They often require considerable coordination both within and outside the University. Level III emergencies also include imminent events on campus or in the general community that may develop into a major University crisis or full disaster. (Examples: heating plant failure, extended power outage, severe storms, major fires, contagious disease outbreak, or domestic water contamination).
A Level IV emergency is a catastrophic event involving the entire campus and surrounding community. Immediate resolution of the disaster, which is usually multi-hazard, is beyond the capabilities of the campus and local resources. (Examples: earthquake or major hurricane that would require state and federal assistance.)
Tactical response will be initiated and managed by the incident commander who is present on scene. This person will be from a responding agency, such as the Middletown Fire Department in the event of a fire, chemical spill or medical emergency; the Middletown Police Department in the event of criminal action; or Public Safety in the event of a small incident other than those noted previously.
The University president or his designee activates the Wesleyan ERRT in response to a declared or possible emergency. The ERRT functions shall be as follows:
Responsibilities for this group include the following:
The membership of the Policy Group is as follows:
The Policy Group will normally meet in B2/B3 South College. If that space is unavailable, it will be relocated to the Conference Room at Public Safety, 208 High Street.
Responsibilities of this group include the following:
The primary members of the Operations Group are:
Depending on the situation, additional members may be added by the core Operations Group to address issues or concerns that may arise. These situational members could include:
This group is responsible for providing facilities, services and mateial support for the incident. — William Nelligan 2006/09/28 09:52 The membership of the logistical group includes the following:
The primary members of the Operations Group will decide when to involve situational members.
— Clifford J Ashton 2006/07/12 14:518.104.22.168 Financial and Business Continuity Group The membership of the Finance and Business Continuity Group includes the following: * Assistant Vice President of Finance * Registrar * Assistant Director of Facilities Administration * Director of Procurement * Manager of Financial Reporting * Senior Associate Director of Human Resources * Dean of Academic Affairs * Others as assigned — Clifford J Ashton 2006/07/12 14:54
Planning for an emergency/disaster comprises three phases. These phases–increased readiness phase, emergency phase, and recovery phase–occur in all emergencies to varying degrees. Prior planning, practice, and notifications are vital to the proper management of emergencies as they arise. For clarification purposes, these phases are defined and explained below.
This is the period of time from receipt of initial notification of a potential emergency to onset of the emergency. All members of the University community, external and support agencies, and contractors will be alerted to the possibility and nature of a pending disaster. The length of time in an Increased Readiness Phase may range from a few minutes to several weeks.
The president or his/her designee will call together ERRT and any other representative he/she — Richard Whitmore 2006/07/18 11:59 deems necessary in the view of the nature of the possible emergency and briefs them on the situation. Following the briefing, all members of the ERRT review their responsibilities as outlined in this plan, including the appendices in Sections 3.1 through 3.8. The briefing should consist of the following:
ERRT responsibilities when in readiness status are as follows:
The Emergency Phase is the period during which an emergency is occurring, with or without warning. Action is taken immediately to evaluate the emergency, warn the community, and make use of all available personnel, equipment, and resources to minimize the effects of the disaster on the community.
(The actions listed below are not necessarily in order of their priority.)
This phase immediately follows an emergency. Actions are taken to restore the University to normal conditions.
The Recovery Phase begins when the disaster has subsided to a sufficient degree that recovery operations can begin. Actions to be taken include rescue operations; care for the sick and the injured; shelter of the University community for temporary periods, when necessary; and restoration of facilities, utilities, necessary services, and food. Many recovery actions may begin during the emergency phase.
- Procure emergency food, supplies, and materials as needed to address the emergency and on-going operations. - Collect labor and material costs, identify sick time, and otherwise account for costs of incident for insurance and potential cost recovery purposes. — Clifford J Ashton 2006/07/12 15:13
The president or his/her designee will activate this Emergency Response Plan. In campus emergencies that have the potential to develop to the proportions of a city disaster, a designated vice president with the Operations Group at the scene of the emergency will evaluate the situation and report it to the Middletown Police of Fire Department.
Department heads should allocate their human and equipment resources with the following priorities in mind:
Department heads have the authority during emergencies to control their own personnel as they would under normal circumstances. Departments may “borrow” from other departments upon agreement from the proper department heads.
Once opened, the ECC may be closed only on the authority of the president. When closed, the operation returns to the control of the Public Safety supervisor on duty.
The president or president’s designee should conduct a debriefing of ECC personnel and their alternates within 72 hours of the closing of the ECC to identify and discuss problems and make recommendations for future ECC operations.