“Honeywell Instant Alert for Schools is a web based emergency notification and communication service designed to provide School Admindistrators a way to rapidly, effectively and accurately reach every student and student's family in an emergency and provide a definitive course of action with confidence.” from Honeywell

http://buildingsolutions.honeywell.com/cultures/en-us/servicessolutions/emergencycommunications?WT.ti=Emergency+Communications

Wesleyan will be deploying the Instant Alert System as part of its business continuity plan. The system features:

• Multiple emergency contacts: Father, Mother, Friend, Aunt.
• Multiple electronic communications modes: Cell phone, regular phone, pager and email communication.
• Multiple alert levels: Emergency (fires, floods, flu epidemic), Moderate (sick child), Routine (Commencement moved to Tent).
• A configuration grid which allows complex combinations of emergency contacts, communications modes and alert levels.

Wesleyan's contract will cover 4,000 users for student, faculty and staff.

• Contract reviewed and signed 9/20/2006
• Initial Focus Emergency Alerts
• Develop comprehensive Timeline. All

=== Initial Timeline ===
 -  Call initial kick-off meeting w. Jay Lewis, HoneyWell implementer (617) 519-0182. **Steve M.**
 -  DataLoad ready October 10th.
 -  Training starting October 23th.
 -  Proposed Launch November 1st.
 -  Marketing Launch November 7th.

• Provide Honeywell with initial dataload. Steve M., Registrar, AA, HR, Dan K., Annette
• Honeywell loads data into Instant Alert.
• Develop understanding of data flows from Honeywell back to System-of-Record PeopleSoft. (Phase II Post 11/1/2006).
• Develop Schedule.
• Data Requirements:

Student Info:

• WesID (user-defined field that we will need)
• Student First
• Student Last
• Student Sex
• Student Date of Birth
• Student Grade
• Cell Phone
• Home Phone
• Email address
• School they attend (Wesleyan)
• Parent(s) First (we should assume both parents and need a parental indicator)
• Last Name
• Cell Phone
• Home Phone
• Email address

Faculty/Staff Info:

• WesID (user-defined field that we will need)
• First/Last Name
• Home Phone
• School in which they are a Faculty/Staff member
• Email
• Cell Phone
• Emergency Contact #1
• Home Phone
• Email
• Cell Phone

Bold = required

• Communicate program to students, parents, faculty and staff. Communications, Parents Prog., Registrars, AA and HR
• Develop WebPage, Mailing and emails to above.
• Develop Timeline.

• Wesleyan's Advantage to train adminstrators representing the total community: Communications, Registrar, Academic Affairs, Deans and HR.
• ITS training to work with Jay Lewis.